Businesses, both large and small, utilize a conferencing solution
of some
nature to conduct business at one time or another. Today
there are several types of conferencing solutions an organization
may choose from. The choice to use conferencing is clear. What's
not so clear is which one best fits the needs of your organization.
Laptop Battery There are currently 3 basic types of conferencing solutions:
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Thinkpad --Audio Conferencing Solutions
--Video Conferencing Solutions
--Web Conferencing Solutions
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Microsoft To make things even more interesting, it is also possible to mix
and match amongst the three solutions. Let's take a look at each
one in turn and then see how they can be combined to extend their
utility.
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Laptop Computers 1. Audio Conferencing -- audio conferencing solutions have been
around the longest. They range from simple conference calling
features on most PBX systems that bridge 3 phone lines to
sophisticated outsourced services. In addition to the conferencing
feature on a PBX is the very low cost 2-party conference call using
speakerphones with the participants on each end sitting around a
conference table.
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Laptop Computer You no doubt have probably participated in one of these
conference calls on more than one occasion. These types of
conference calls can be very effective, but they also have some
major limitations. They are just an ordinary telephone call between
two parties. It can often be difficult to hear all of the
participants if they don't speak up or are too far from a
microphone. Long distance charges may be incurred by one of the
parties unless an 800 number is available.
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Desktop Computer A hosted audio conferencing solution provides an added level of
convenience and professionalism. They allow the bridging of
multiple parties via telephone lines. These services my be either
operator-assisted or what is known as "reservationless" where the
client has an account and schedules the call themselves. An
operator-assisted conference call has some advantages such as
transcription and translation services, but the trend is to save
cost and opt for reservationless conference calling services.
Notebooks 2. Video Conferencing -- video conferencing solutions are the
next best thing to being there. However, they require specialized
systems and support and can be difficult to setup and use. On the
other hand, when compared to the costs and lost productivity
associated with travel they can be a very cost effective
alternative.
Lenovo This is especially true where geographically dispersed divisions
or partners must collaborate on a regular basis. In this case the
ability to see and speak to one another in real time using a video
conferencing solution is ideal. Video conferencing systems also
provide rich media and conferencing tools to further enhance the
conferencing experience.
Hard Drive 3. Web Conferencing -- Web conferencing solutions are at their
most powerful when computer desktop applications need to be shared.
Web conferences are great for demonstrating software products to
customers or sharing spreadsheets and other applications amongst
the participants.
Travelstar Web conferences also typically have an audio component, which is
either a separate audio conference or integrated into the web
conferencing system via an audio conferencing service or over the
Web using a digital voice solution such as VoIP.
Gateway Unlike video conferencing solutions, Web conferencing solutions
use a familiar desktop interface and are easy to setup and use.
They provide meeting tools such as white boarding and document
sharing. The best-known and most popular provider of Web
conferencing services is WebEx.
Laptop Parts Choosing among the various conferencing solutions comes down to
what your organization hopes to accomplish with the conferencing
solution. In many cases a simple audio conferencing solution is
sufficient.
Software If you need to demonstrate a software product or require a more
interactive conference, then a Web conferencing solution is
probably what you need. For extended, mission-critical projects
that require regular interfacing with a remote office, then video
conferencing solutions are definitely worth considering.
Hard Drives The important point to bear in mind is that whatever
conferencing solution you choose, it is a tool used to meet the
business objectives of your organization. Towards that end, don't
choose a tool that's more than you need, which is wasteful or is
inadequate just to save on cost.
Electronics Rich Rojas writes unbiased
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